Manpower Requirement ?Non Technical

Documentation & Record Management Executive

We are seeking a detail-oriented and organized Documentation & Record Management Executive to oversee clerical documentation, record handling, and compliance processes. This role ensures accuracy, traceability, and timely coordination across procurement and finance functions, supporting smooth business operations.

Key Responsibilities

• Clerical Documentation & Data Handling: Manage day-to-day documentation activities in a structured manner. Maintain and update digital and physical records systematically. Ensure timely sharing of data across internal stakeholders. Support documentation standardization and template adherence.
• Record Management: Maintain a central repository with proper version control. Ensure traceability and easy retrieval of records. Monitor compliance with internal documentation and audit requirements. Archive records as per company policy.
• Purchase Order (PO) Documentation: Prepare, compile, and maintain purchase order documentation. Track PO status and ensure completeness of supporting documents. Coordinate with procurement/finance teams for validation.
• Payment Approval Documentation: Maintain records of payment approvals with necessary supporting documents. Track approval workflow and ensure timely processing. Coordinate with finance team for reconciliation.
• Log Management: Maintain detailed logs for transactions and documents as per section codes. Ensure accurate classification and tagging of records. Generate periodic reports for review and audit purposes.

Requirements

• Required Skills & Knowledge:
• Strong documentation and record management skills
• Proficiency in MS Office (Excel, Word, PowerPoint)
• Attention to detail and accuracy
• Good coordination and communication skills
• Basic understanding of procurement and finance processes
• Experience in handling PO/payment documentation preferred
• Familiarity with document management systems (DMS/ERP tools) is an added advantage
• Awareness of data privacy and compliance standards
• Qualifications:
• Bachelor?s degree in Business Administration, Commerce, or related field
• 2?4 years of experience in documentation, record management, or finance support roles

Work Arrangements

• Location: Bangalore, Karnataka, India
• Job Type: Contract
• Remote: Not specified