Admin

Receptionist cum HR Administrative

As a Receptionist cum HR administrative, you will be part of the GBISC team, supporting and coordinating with all business units while working closely with the GBISC HR team. You will be the face of the organization, ensuring smooth operations at the reception and providing comprehensive administrative and logistical support across functions.

Key Responsibilities

• Greet and attend to visitors and guests in a professional manner.
• Manage travel arrangements for business units and leadership team, including international travel.
• Ensure efficient operations at the reception area.
• Coordinate courier services and manage dispatch logistics.
• Generate and coordinate gate passes for material movement.
• Oversee canteen operations, including vendor coordination, menu planning, quality checks, invoice processing, MIS reporting, and record keeping.
• Manage the Learning Link portal for training assignments, roster tracking, and report generation.
• Coordinate with HR for interview scheduling, background verification, and onboarding support.
• Organize and manage events such as monthly training sessions, support induction programs (including welcome kits and asset allocation), leadership programs, and award ceremonies?handling venue sourcing, rate negotiation, vendor coordination, and approvals.
• Provide logistical support for GBISC HR team?s employee engagement initiatives.
• Assist the GBISC and HR Services teams with vendor management, vendor creation, and invoice processing.
• Handle guest house bookings, maintain MIS, and process related invoices.
• Support property-related activities and handle ad-hoc administrative requests.
• Arrange meetings, hotel bookings, and appointments as required.
• Monitor and manage office supplies and stationery inventory for the group.
• Create purchase orders and process invoices in SAP within defined timelines.
• Prepare reports including COC, POSH, and training hours.
• Coordinate with managers across business units as needed.
• Initiate and track purchase requests and approvals in SAP.
• Act as a point of contact for internal and external stakeholders.
• Manage travel and hotel arrangements for guest visits.
• Conduct regular inventory checks and ensure timely restocking.
• Arrange and manage welcome kits for new employees.
• Handle ID card issuance and maintain IT asset inventory.
• Coordinate employee transportation arrangements.
• Allocate desks and ensure a warm welcome for new joiners.
• Facilitate introductions of new employees to office staff and facilities.
• Process visa and Bonafide letter requests as required.

Requirements

• Education: BA
• Current Required Skills: admin, MS Excel, receptionist
• Current Good-to-Have Skills: Not specified

Work Arrangements

• Location: Pune, ICC DGTP, Vallabhnagar
• Work Schedule: Not specified
• Remote: Not specified
• Office Visit Requirements: Not specified
• Travel Requirements: Manage travel arrangements for business units and leadership team, including international travel.